Implementation Finance
Accountants waste so muchtime working the old way
Odoo is a modern accounting software. So clean that you will experience work differently and avoid the frustration of slow interfaces, overflowing email inboxes, and endless data.
Feature Reference Odoo Reference
1. Save time
Worldwide compatibility
Odoo Accounting can be used in any country. The Fiscal Localization Packages pre-configure your database according to your country's taxes, fiscal positions, chart of accounts, and legal statements so that you can start working immediately.
Mobile apps
iOS and Android native apps cover 100% of the features. Low data transfer to get a fast user experience even on slow internet connections.
AI-powered invoice digitization
Upload your scanned PDF or image format files and let Odoo encode them automatically, thanks to the AI-powered digitization feature.
Multi-companies
Pay only one subscription and get all your subsidiaries within the same system with real-time consolidation reports. You can also automate business flows with intercompany rules.
2. Accounts Receivable and Payable
Attractive Invoice Templates
Fine-tune your documents' design by adjusting the colors and fonts and choosing the best invoice template for your company.
Instant invoice draft
Draft invoices are created automatically by Odoo based on sales orders, subscriptions, timesheets, or delivery orders.
Credit Notes and Refunds
Create a customer or vendor credit note directly from the customer invoice or vendor bill.
Sales credit limit
Trigger alerts when creating Invoices and Sales Orders for Partners exceeding their total receivable amount limit.
Multi-currency support
Enjoy currency rates updated daily.
Overview of your journal entries
Review, edit, and reconcile your journal entries by journal types: purchases, sales, bank and cash, and miscellaneous.
3. Get paid easily
Online Payments
Allow customers to pay online via payment methods of their choice. Odoo also supports main payment gateways such as Stripe, Authorize.net, Ogone, PayPal, Adyen, Alipay, and many more.
Customer Portal
Empower your customers through the Customer Portal. Let them view, download, and pay their invoices online. They can manage their subscriptions, sign documents, track order status, send messages, and more.
Automated follow-ups
Ensure your credit collection with automated processes: follow-up emails, letters, SMS, and automated tasks to remind your customers when necessary.
Mobile payment with QR Codes
Add a QR code to your invoices so customers can pay effortlessly with their mobile banking application.
Direct Payments
With SEPA direct debit, you automatically collect your automated payments and create direct debit customer mandates.
4. Pay bills
Automate wire transfers
Automate supplier payments throughout the SEPA zone with SEPA Credit Transfer (SCT).
Batch Payments
Use batch payments to group different payments and ease the reconciliation process and bank check deposits.
Print checks
Get suggestions for supplier bills to pay and print checks in batches in just a few clicks.
5. Bank & Cash
Automate bank feeds
Synchronize your bank statements and enjoy automatically imported bank feeds straight within Odoo.
Manage cash registers
Easily track every cash transaction with starting and ending balances.
Import Statements
Import your bank statements in any format you wish: .OFX, .QIF, .CSV, .CAMT.053, or CODA files.
See list of supported institutions
6. Easy Reconciliation
Smart Reconciliation Tool
Get reconciliation suggestions automatically and register extra journal items on the fly. Manual reconciliations interface for both open and paid invoices. Learning of account numbers based on first manual reconciliation.
Odoo matches 95% of invoices and payments automatically. For the remaining 5%, the smart matching tool is extremely quick and convenient.
Easy outstanding payments
Get partial and full reconciliation suggestions straight from the invoice or bank statement.
7. Legal Statements
In-depth and dynamic statements
Any change in your accounting is directly visible and allows an in-depth audit to understand each value entered.
Advanced Taxes Management
Odoo's tax engine supports a wide range of tax computations: price included/excluded, percentage, grid, tax on taxes, partial exemptions, etc.
Tax reports
Get your tax reports in accrual or cash-based formatted according to your country's taxation regulations.
Tax Audit Report
Check easily how the tax report is computed for your audits through the tax audit report, just by clicking on a line.
Invoicing switch threshold
The invoices up to this date will not be taken into account as accounting entries
Cash basis taxes
Report your income and expenses to your fiscal administration thanks to the Odoo cash basis feature.
8. Analytic accounting
Hierarchies of cost accounts
Structure your analytic accounts automatically based on projects, contracts, departments, etc.
Analytic distribution
Analytic JS widget on Invoices/Bills to create analytic distribution “on the spot”, directly from your invoices. Create templates according to your needs to make it even faster.
Multiple plans
Manage multiple analytic plans and sub-plans with applicability conditions to shape your own analytic multi-dimensions/axes for your company.
Budget management
Track your budget and compare actual performance with different budgets. Manage the budget of your financial accounting or analytic accounts.
Mass edit
Have access to all your analytic items, and feel free to mass edit them directly without opening any invoice.
9. Assets, Expense & Revenue Recognition
Assets Management
Track assets and depreciation boards and automatically generate amortization entries. Manage all events on your assets in just a few clicks.
Expense & Revenue Recognition
Manage multi-year contracts, automate deferred revenue and expense entries, and get a clear overview of your recurring revenue and expenses.
One-shot deferred revenue & expenses and Mass edition
Use the cut-off feature to adjust specific amounts in journal entries of different periods.
Odoo balances out part of the amount and puts it in your chosen dedicated account. Thanks to the Automatic Entries, you can also mass edit several journal entries at once.
10. Connect
Web-service API
Connect third-party applications with the Odoo web service API. Odoo supports all languages: python, PHP, java, c#, ruby, ...
Flexible Import-Export
Use the built-in import-export tool to mass import or export. You can export and import the same data to mass update through Excel sheets.
TaxCloud integration
Have the correct tax rates automatically applied based on U.S. zip codes and product categories. TaxCloud calculates sales tax in real-time for every state, city, and special jurisdiction in the United States.
It's about time you delete invoice-template.xlsx
Odoo Invoicing is the simplified billing process you have been dreaming of! Create professional invoices, customize them to your liking, and get paid faster than ever.
Feature Reference Odoo Reference
1. Manage invoices
Create customer invoices
Issue clear, complete and professional invoices in seconds.
Print or send by email
Print a hard copy of your invoices to send them by post or email.
Issue refunds
Create credit notes and manage reimbursements.
Multi-company rules
Automatically mirror orders and invoices in multi-company setup.
Address autocomplete
Enter a valid VAT number, and Odoo will autocomplete the customer's name and address (Europe only).
3-Way matching payments
Compare the information on purchase orders, vendor bills, and receipts to determine whether or not your bill should be paid.
Manage supplier invoices
Record supplier invoices in the system to manage payments and integrate them into your accounting.
Handle recurring invoices
Set product invoicing frequency according to contract specifications.
Include Incoterms®
Use Incoterms standards to ensure you have the right contract terms.
Payments terms
Set up and use your preferred payment terms.
Customers payments
Easily keep track of payments with options such as batch deposit.
Automated tax
Set up your tax rules to automatically calculate taxes on your invoice, and define where rounding occurs to get accurate reports.
Compliance with International invoicing requirements
Germany, Italy, Spain, Belgium, and many more.
Peppol
Odoo supports - but not only - the Peppol electronic invoice format for countries' part of the EAS.
Customization
Choose your preferred design, style, and logo to personalize your invoices.
Vendor bills import
Manage your vendor bills easily with document digitization. Set up an email alias to directly get all your bills on your Odoo database.
Fiscal positions
Taxes and local requirements, like OSS taxes management, will be automatically set up with the fiscal position.
2. Handle payments
Invoices overview
Get a broad view of all invoices and filter them by status.
Payments types
SEPA payments and check printing in US format.
Multiple currencies
Allow customers to pay in their currency with an automatic currency converter and record gains and losses for each conversion. Automated update of currency rates based on chosen frequency: daily, weekly, or monthly.
Get paid online
Send your invoices by email and add a link to Authorize, Paypal, Ingenico, Buckaroo, or Adyen to get paid quickly, easily, and securely.
Batch Payments
Select multiple vendor bills and pay them all at once. Credit a batch of customers via SEPA Direct Debit or credit card tokens.
Manage and customize sequence numbers
Invoice sequence numbers are handled automatically once the invoice is confirmed. If a gap in the sequence occurs, Odoo automatically warns you.
Credit limit
Specific credit limits can be set to notify the user if the limit chosen for a customer is being exceeded
3. Reports
Invoice analysis report
Get a comprehensive overview of your invoices and sales status.
Sales reports
Get direct access to key information with dynamic and customizable dashboards.
Stop chasing paper receipts
Odoo Expenses keeps everything organized so you can say goodbye to that envelope of receipts!
Feature Reference Odoo Reference
1. Record
Expense submissions
Easily submit expense requests from the desktop version, the mobile app, or by emailing the receipt to an email alias.
Add attachments
Easily add attachments to expense records to provide reviewers with additional information, such as tickets, invoices, etc.
Expense reports
Speed up the approval process by grouping related expenses in a single expense report, so all the expenses can be approved with one click.
Add comments
Write notes on expense records to add additional information for reviewers.
Submit to Managers
Submit drafts of expenses to managers to request an approval.
Check status
Have a clear overview of all expenses, grouped by employee, time period, status, and more.
2. Manage
Review expense records
Review employee's notes to complete, validate, or refuse expenses. Add a comment when refusing expenses to give employees an explanation.
Compare expenses and receipts
Odoo displays a preview of the receipt next to the expense request in order to speed up the approval processes.
Accounting integration
Once approved, journal entries for the expense will be posted and reconciled.
Manage per team
Follow expenses for a whole team.
Reinvoice your expenses
Easily invoice your expenses to a customer.
Decision makers don't leave it up to chance
Odoo's business intelligence tools empower you to drive your business forward. Gain valuable insights into your finances and devise a winning plan.
Documents
Preview
Online preview of most file formats: PDF, images, videos.
Chat
Discuss documents, ping people, or create the following activities to track activities to do on a document.
Links
Upload regular files, or create documents as links (e.g. Google Doc files)
Owners & Contacts
Assign documents or Odoo records such as invoices, tasks, etc. to users, customers, or vendors.
Spreadsheets
Create new spreadsheets or work on existing ones.
Organize
Folders
Hierarchical folders allow to define workspace with their own tags and actions.
Tags
Set multiple tags to structure documents per folder.
Resources
Documents linked to resources (invoices, tasks) are integrated in the document management system
Easy filters
Define your filters and save the most used ones into favorite filters you can share with other users.
Split PDFs
Split multi-pages PDFs into several documents; very useful when you scan documents in batches.
Work in Batch
Tag, preview, or launch actions on a set of documents simultaneously to work in batches.
Trash
Deleted documents remain in the system's trash for 30 days and can be restored before permanent deletion.
Access Rights
Access rights are easily customizable per folder.
Collaborate
Share Folders
To grant access to external users and allow them to preview, download, and upload new documents from the shared workspace portal.
Share Documents
Share a list of documents with customers and vendors to collaborate efficiently. Set a validity date on shared documents.
Email Gateway
Email Gateway
Configure your scanner to send PDFs to a specific email address. Scanned files appear automatically in your workspace. Define rules to set tags and folders automatically according to the email.
Workflows
Customized Actions
Define automated actions per folders, contacts, and/or tasks: create documents, process bills, sign, organize files, etc.
Lock / Unlock
Ability to lock a file to warn other users that a specific document is being modified
Document Requests
Ability to create "missing documents" and organize them like documents to remind people to upload them.
Validation Process
Easily implement custom validation processes with tags and automated actions.
The paper age is over
Odoo Documents allows you to manage files online from a single place: no more scanning contracts, manual bill recording, or long approval processes.
Feature Reference Odoo Reference
1. Documents
Preview
Online preview of most file formats: PDF, images, videos.
Chat
Discuss documents, ping people, or create the following activities to track activities to do on a document.
Links
Upload regular files, or create documents as links (e.g. Google Doc files)
Owners & Contacts
Assign documents or Odoo records such as invoices, tasks, etc. to users, customers, or vendors.
Spreadsheets
Create new spreadsheets or work on existing ones.
2. Organize
Folders
Hierarchical folders allow to define workspace with their own tags and actions.
Tags
Set multiple tags to structure documents per folder.
Resources
Documents linked to resources (invoices, tasks) are integrated in the document management system
Easy filters
Define your filters and save the most used ones into favorite filters you can share with other users.
Split PDFs
Split multi-pages PDFs into several documents; very useful when you scan documents in batches.
Work in Batch
Tag, preview, or launch actions on a set of documents simultaneously to work in batches.
Trash
Deleted documents remain in the system's trash for 30 days and can be restored before permanent deletion.
Access Rights
Access rights are easily customizable per folder.
3. Collaborate
Share Folders
To grant access to external users and allow them to preview, download, and upload new documents from the shared workspace portal.
Share Documents
Share a list of documents with customers and vendors to collaborate efficiently. Set a validity date on shared documents.
Email Gateway
Configure your scanner to send PDFs to a specific email address. Scanned files appear automatically in your workspace. Define rules to set tags and folders automatically according to the email.
4. Workflows
Customized Actions
Define automated actions per folders, contacts, and/or tasks: create documents, process bills, sign, organize files, etc.
Lock / Unlock
Ability to lock a file to warn other users that a specific document is being modified.
Document Requests
Ability to create "missing documents" and organize them like documents to remind people to upload them.
Validation Process
Easily implement custom validation processes with tags and automated actions.
Your documents signed pen in just one click
Odoo Sign allows you to send, sign, and approve documents online. Simplify your processes across all aspects of your business.
Feature Reference Odoo Reference
1. Create dynamic workflows
Create documents from templates
Customize the editable fields in the PDF with the drag & drop function. Automate repetitive signatures using templates to save time and be more productive.
Multiple signatures
Make a document to be signed public and allow everyone to sign his own copy without any further action on your part.
Multi-roles
Specify the role of all the people involved in a signing transaction. Send the correct version depending on the position of the person who'll sign.
Carbon copy
Automatically send your signed document to a third party designated as a “follower”.
Auto-saving
Don't worry about saving your documents anymore. When using eSign, every document is archived on your private instance.
2. Boost Productivity
Automatically send final documents to all parties
When your document is successfully completed, every recipient receives a copy straight to their inbox.
See the progress of your document
Get a complete view of your templates, signatures in progress, and fully signed documents.
Automated reminders
Schedule automatic reminders so the person remembers to sign the document.
Notifications and alerts
Receive status notifications and get alerts as soon as your documents are signed.
Sharing public templates
Generate a link to a document template available only to those that receive it. When the document is signed, the signer receives a copy.
3. Close deals anywhere
Compatible with any device
Collect electronic signatures on your iPhone, iPad, Android, and other mobile devices.
Refusal
Allow recipients to refuse to sign a document for a specific reason.
4. Customize any document
Use dynamic content fields
Use the drag-and-drop feature to add dynamic fields containing pre-filled data according to the person who will sign.
Mandatory fields
Indicate which editable fields are mandatory before your document is signed.
Create your own signature
Choose between different options: handwritten fonts, drawing with your mouse or finger, or loading a scan of your signature.
Signing Order
Send signature requests in a specific order, ensuring signatories only get notified when it is their turn to sign the document.
5. Security and Compliance
Secured Identification
Recipient parties may only sign a document digitally through a personal unique secure link associated with their email address. The system records the user's geolocation and the event's date and time and archives these in the audit log of the document.
Documents Integrity
Any activity on the document (signing, reading, etc.) is logged at all times, and cryptographic proof of the document's integrity is computed and verified at each step. Users can use their personal and unique document link anytime to download and print a copy of the reference document. A full audit log report is available to all parties at all times.
SMS verification
The document owner may optionally require an additional SMS verification (6-digit code) for some recipients.
100% Legal
Documents signed via Odoo Sign are valid electronic signatures under EU Regulation 910/2014 (eIDAS), in and US ESIGN Act. They also meet the requirements for electronic signatures in most countries. In some cases, SMS verification is required in addition to the unique email link, as further proof of identity.
Broad Document Coverage
Digital signatures are appropriate for any sales or commercial agreement, NDA, lease, contract, etc. More sensitive documents, such as tax returns and documents filed with public authorities, may require more advanced forms of signatures or the intervention of a registered trust authority.
itsme® Integration
Allow signatories to provide their identity using the itsme® identity service (Belgium and Netherlands only).
Signature Frame
A visual frame can be added to signatures, ensuring paper copies contain a visual clue that the document was signed electronically.